NOTE: We are transitioning to our new website, which can currently be found at secure.ponyclub.org (no www in front). Please visit and direct your new club officers to the new site.Once sign in on the site and you will find a link to the Club/Center Resource page on your Profile in the “My Stuff” section or you can also access the page under “Parent/Volunteers”, “Resources”, “Club/Center.”
Welcome to the DC Resource Site! This is a place for DCs and other club officers to get easy access to documents used most often, general information, and answers to frequently asked questions. All to assist you in the administration of the Pony Club program. Thank you for taking on this job!
- Any individual accepting the position of either District Commissioner or Joint District Commissioner MUST complete a criminal background check before assuming office in accordance with USPC Policy 0721. Here is the link that USPC volunteers should use to sign in to this service: Fastrax Application Info Request.
The DCdigest is an email group for club and center leaders to ask questions and share information on the Pony Club program. In addition, many important announcements and reminders are shared by the National Office on this digest. Be sure that you or another club officer or volunteer is signed up to receive this digest!
2014 Annual Meeting Presentation from the VP of Activities on the offered Activities in Pony Club - a great way to review all the things that your members can get involved with through the multiple disciplines offered in Pony Club!
Review the FAQs on Pony Club Activities. Topics covered include: Chaperons & Driving, Certification vs Competition Levels, Medical Card & Armbands, Mounts, Sharing of Mounts, Coaches, Exceptions & Exemptions, Rallies, Saddlery & Tack, Rallies within a Recognized Event/Affidavits, and Attire.
Certification Information- Clubs are responsible for providing testing opportunities for their members at the D-1 through C-2 levels. Clubs should anticipate offering certification tests twice a year, or more often if warranted by the progress of the members.
Information on the member requirements to test can be found at the end of each level of the Standard of Proficiency. This includes information on how long a child needs to be a member before testing, if mounts may be shared at that level, and other expectations and requirements.
Access all the Standards, Check Lists, Test Sheets and other materials related to local level testings on the Club/Center Testing page.
DC-CA Guide- This is a comprehensive manual designed to assist DCs and CAs in the administration of their club or center and the Pony Club program. This is the FIRST place a DC or CA should turn to when they have a question. If the answer cannot be found in the Guide, then the RS should be contacted.
The 2014 revised DC-CA Guide has information that pertains to both the Registered Club and the Riding Center Program, as well as information that is specific to each. It is an interactive guide with many internal links that will take the user to a specific section of the guide, as well as numerous external links to web sites and documents on the internet.
The DC-CA Guide may be downloaded, which will maintain the integrity of the links, or purchased from the Shop Pony Club. The information in the DC-CA Guide is based on the Policies and By-Laws (club, regional, and national) of USPC. While the Regional Administration Committee works hard to keep the DC-CA Guide up to date, keep in mind that the Policies and By-Laws always supersede any information found in the Guide.
Leadership Tips and Tools
During different leadership training opportunities presentations will be made that are worth having available to view through out the year or to review when needed.
Frequently Asked Questions- There is a lot to learn in Pony Club, from questions on memberships to going to Championships. The FAQ pageon the Web site will hopefully help you find the answers to your questions, or, if not, guide you to the appropriate person to contact.
Need a little help in figuring out how to run a proper and productive Sponsors Meeting?
Check out the DC-CA Guide - Chapter 9, The Registered Club
Each fall every club is required to hold an Annual Meeting to conduct the business of the club, which includes voting to recommend a DC and any JtDCs to the RS and elect a Secretary and Treasurer for the following year. In addition, membership renewals must be completed and sent into the National Office before November 15th to avoid a late fee.
The Year End Packet and Membership renewal may now all be done online through the new club record. (See top of page for details.) Clubs and Centers are encouraged to complete any and all parts of the packet online, but if your center wishes to submit a hard copy and have not yet received the packet in the mail, you may do so by printing out the materials..
Club Policies - Every club falls under the By-Laws of USPC, which is divided into three sections, By-Laws of USPC (national), By-Laws of the Regions of USPC, and the By-Laws of the Registered Clubs of USPC. In addition, policies are written at each level to further support the By-Laws. The National Policies may be found on this Web site. Many regions have their policies on the regional Web site, or, if not, they are available upon request to the RS. In addition, each club should have their own set of policies.
Information on what should be included in your club's policies, how to write policies, and when and how the policies should be reviewed are found in this 2015 Annual Meeting Presentation to DCs.
Your club may opt to use the Club Policy Template to update its policies and ensure that your club in compliance with the By-laws in regards to the club policies.
Member in Good Standing Policy - National Policy 1002 covers the Membership in Good Standing. Click here for the document containing statements of clarification to ensure that you properly understand the policy, it's spirit and expectations.
Club Finances - Each Registered Club is its own business entity and as such has reporting obligations to the IRS. In addition, each club is also part of USPCand must submit a Cash Receipts & Disbursements form to the National Office by February 15th of each year.
Cash Receipts & Disbursements 2014
Fundraising- Clubs fall under the USPC Group Exemption. Meaning that donations to a club are tax-deductible to the fullest extent of the law. A page on the Web site has been dedicated to Fundraising information and ideas, including sample donor thank you letters, a guide for member needing to fundraise for an International Exchange or other special programs, considerations in evaluating whether or not to accept a donated horse, and much more!
Club Web site- A Web site is a great way for your club to advertise to potential members and for your current members and their parents to stay in touch with the activities of the club. Make sure that the National Office has your club's Web site. Links from the USPC Web site to your club's site will be provided.
Pony Club Promotional Materials- USPC has created a multitude of materials that can be used for the promotion of your club. This includes: fill in the blank press releases, posters, flyers, articles, and brochures. Click here to access these materials.